5 Unexpected Challenges in Migrating Old Print MIS to a Cloud-based System

Print management is the prominent systematic tool to organize your print servers for better workflow. Having a Print MIS (Management Information System) solution is the primary essential for any print business today. Printing has flourished with the proper MIS system. It has streamlined the processes optimally.

Transforming Print MIS to Cloud Based System

Print MIS can make wonders for your print methods and order management. You really may not have to worry from the management perspective. However, with technical evolutions, software needs to be updated as per the latest versions and functionalities.

Your MIS should make the required technical shifts to meet a better outcome. If you think it's failing to do so, then we would say it's time to switch your MIS. Today the major requirement for any software to have been cloud technology.

Investing in a powerful and optimized cloud-based technology is no less than a boon. Cloud-based MIS can resolve many database issues and handle your data with full security. Today we will help you to understand the importance of cloud-based MIS and what challenges you might face.

Before jumping into that, let's first clear the meaning of print MIS.

What is Print MIS?

Print MIS solution is an effective software to manage your print business workflow. It organizes print operations and permits managers to coordinate the processes. It offers clients to oversee the order and product-related query and design it by themselves.

In simple words, print MIS takes care of your all business requirements and makes your business stand out. It makes you vigilant about all the activities of your organization.

With that, we think you should also have clarity about cloud technology and how it would benefit your business.

What is Cloud-based Software?

Cloud-based software refers to a program that manages, stores and makes your data available through the cloud. You can access your data whenever you needed and it will securely remain in the cloud. Cloud technology has SaaS solutions in-built in them. So, you can enjoy the SaaS-based system advantages as well.

It offers way more benefits than traditional software and provides scalability to handle business. Cloud system perform the updates and gives advanced functionality to your software.

Now, after knowing about both software you have to get a glimpse of the bigger picture. It's totally all right if you don't want to migrate your existing print MIS. But doing so can skyrocket your business.

You can get cloud technology for your business. There are just a few steps to take and you will get the benefit of a feature-rich and web-to-print SaaS solution.

So, when you finally decided to migrate your old print MIS, you need to be concerned about the challenges. We all know that migrating to a new system also brings some difficulties. It needs proper attention during the migration process. You can handle this process if you're making it with the specialized IT team.

5 Challenges in migrating existing print MIS to cloud-based software

Print MIS solution is among the prominent requirement for any print business. Today, with the emergence of web-to-print SaaS solutions and cloud-based software, you can get better and more advanced benefits. Moreover, migrating your existing print MIS is a profitable and productive choice.

Saying that you can't avoid the difficulties of the cloud migration process. So, we have listed out some of the basic yet big challenges of the migration process and explained how to eliminate them.


Migration of print MIS has never been considered a cakewalk thing. You will have to invest time in it to get the process done. It is a time-consuming process. It's not like you have moved a magical wand and woah the software migration is done!

You have to get it done very carefully because even a single negligence can become problematic. Migration of software includes data and application migrations. You have to plan the migration process prior wisely to eliminate uncertainty.

Therefore, migration may turn out to take a lot of time. Ensure that it doesn't hinder your regular workflow and handle the print MIS properly.

2. Data loss risk

As migrating to cloud-based software is a crucial procedure, it also raises the chances of data loss. You can't afford a migration if it cost your website's data. Having a correct strategy in place can prevent such a situation.

Data loss risk when switching to cloud-based software doesn't hamper your business if performed with proper planning. It's just that you have to be watchful and better to have backed up your data before at a separate place.

3. Security adjustments

Cloud-based software has been known for its security features. However, security issues should also handle when migrating MIS. The process of migration should be performed with security adjustments.

Security is a major concern whenever you are migrating from the old platform to the new one. You have to choose a cloud-based and robust encrypted system to prevent security breaches. Thus, the migration of software also raises many questions related to security issues.

4. Migration cost

Migrating to better and optimized cloud-based software may become difficult from a budget viewpoint. Migration of MIS is not only a lengthy process but also a costly one. You can't just install or upgrade anything. It takes proper technical knowledge to do so.

Your print business should have proper planning and analysis to determine the migration cost spent. The MIS migration decision should not get affected due to its cost. Hence, plan your budget wisely.

5. Downtime

Downtime is the time taken to maintain data consistency. Usually, the downtime in the migration takes a lot of time. It even becomes a hassle in the further process. There are some better ways to reduce downtime.

The best and most suited technique could be scheduling migration during non-business hours. However, syncing in continuity can also help in this. You need to plan your procedure with minimized downtime. Hence, to have the migration process smooth you need to prepare and implement effective techniques.

The Bottom-line

We have possibly mentioned all the major limitations that might become obstacles in your migrating process. You just have to be prepared with the best strategy and a proficient IT team that handle the procedure.

The upcoming years will bring more opportunities for your business in terms of technological advancements. You can achieve the estimated results with the proper cloud-based system. However, you can integrate cloud technology into your existing MIS.

There are renowned web-to-print SaaS solution providers who will assist to optimize your online presence. Be it from a marketing or software migration perspective, you will get the best match for everything.