How to export PST from Office 365 on Mac- A quick guide

In the past few days, I have found that many users have questions, how do I export emails from Outlook 365 for Mac? Users often face a problem while transferring emails from Office 365 to PST. As a result, in this article, we will go through the method to export PST from Office 365. Before we get started let's know some facts about PST and Office 365.

PST from Office 365

The file type used by Microsoft programs to store things like contacts, email messages, calendars, and events is called a PST file. Popular Microsoft programs including Microsoft Outlook, Windows Messaging, and Microsoft Exchange Client all save PST files.

Microsoft Outlook is a service bundle that includes Office 365 as well as other business tools. Office 365 is a cloud-based email service generally used for business email communication. Mac users can easily access many Office suite services like Outlook, Excel, PowerPoint, Word, SharePoint, etc.

So before moving further let us know the reasons to download PST from Office 365.


Reasons to export PST from Office 365

There are a huge number of reasons why users want to migrate Office 365 mailbox to PST. Because cloud-based services are no longer considered secure. With a significant chance of data corruption and other assaults, users prefer to create a PST file from Office 365. Through this technique, they can save their important and confidential Office 365 data to their hard drives as PST.

Some basic reasons to backup Office 365 mailbox to PST are given below-

  • Files are getting easily sharable when users export PST from Office 365 to the hard drive.
  • Protect your Office 365 mailbox data from various cyber-attacks.
  • Users were unable to access data due to the unavailability of Office 365 servers and other software problems.
  • Another significant reason is that the customer wants to free up some space in their Office 365 account.

These are some of the common factors to export O365 mailbox to PST. After getting these points, let us move to the methods to export the Office 365 mailbox into PST.


Techniques to export PST from Office 365

If you want to know how do I export PST files from Office 365 on a Mac? then you will find the best solution here. There are two approaches to performing the task of migration of the Office 365 mailbox into PST.

Method 1: Manual method

Method 2: Automated method

These techniques are tested by professional users and tech experts. Restrictions and features are all introduced in the following area. Read it and make your decision accordingly in relation to download PST from Office 365.


Manual method to export PST from Office 365 using the admin center

This method is provided by Microsoft the helps the users to download PST from Office 365. Follow the below steps properly in order to save Office 365 emails to PST format on Mac.

  • Log In to your MS Office 365 account for Microsoft 365 Admin Centre. 
  • Click the gear icon and select View all Outlook settings.
  • Go to the General option and select Privacy and Data.
  • To export O365 mailbox to PST, click on the Export Mailbox button.
  • The export process has begun, and it may take up to four days to complete depending upon the size of the mailbox.
  • Once the process is completed, an email with a PST download link will be given to you via email.

By following the above steps sequentially, users can backup Office 365 mailbox to PST. The drawback of this method is that Office 365 mailbox items will not directly export to PST format. Depending upon the mailbox size, you have to wait for a very long time. To overcome these consequences many users suggest using an automated solution.


Automated method using a professional Office 365 backup tool

After performing the manual steps, it is found that the manual method of using the admin center is not considered an optimum solution. So, users can choose a professional Office 365 backup tool to export Office 365 mailbox to PST. It is the most reliable and risk-free solution to export PST from Office 365 quickly with zero data alteration.

PST from Office 365

Some benefits of using a professional Office 365 backup tool is as follows:

  • Backup and export Office 365 mailbox into PST with or without email attachments.
  • Users can remove duplicate emails from the migration process.
  • It is possible to convert selected emails only of the particular date range.
  • Users can also split the resultant PST file if they are large in size.
  • They can save the output PST files with a custom folder name at the desired path.


Export PST from Office 365 manually- Limitations

Office 365 cannot be exported straight to the PST format manually. You have to wait for long hours depending on the size of your mailbox. It is a difficult and too much time-consuming process to export Office 365 mailbox to PST on Mac.

  • Not suitable for any organization, business, and enterprise.
  • Users must have good technical knowledge before performing the manual steps.
  • It is not possible to remove duplicate mail items from the migration process.
  • Users are not allowed to save Office 365 mailbox data into PST without attachments.
  • There is not any option to export selective Office 365 emails to PST.



In the above phrases, I have explored some methods to export PST from Office 365. The manual technique has been thoroughly defined with steps. It is a very lengthy and time-consuming procedure and does not gives optimum result. To overcome such limitations, it is suggested to use a professional Office 365 backup tool. It gives 100% accurate results in less time and effort without any risk of data loss. I hope you liked the article and must have your query gets solved.